Webinar Events Coordinator - REMOTE

ActualTech Media, a boutique marketing firm focused on operating webinar events, creating content, and connecting enterprise IT clients to potential customers is seeking a Webinar Events Coordinator to help us manage our growing events business.

  • This role provide comprehensive support for ActualTech Media’s webinar events clients. This includes, but is not limited to:
  • Coordinating and leading webinar event kickoff and planning calls with each client participating in a webinar event
  • Assist in planning events via project management software
  • Ensuring that key event milestones are achieved on or before their due dates, including configuring the event console and managing communications tasks
  • Gathering necessary assets – images, biographical information, webinar topic – for event landing pages including the creation of event abstracts and email messages marketing each event
  • Scheduling and performing dry runs for each client participating in an event
  • Configuring event virtual consoles, poll questions, and organizing presentation materials provided by clients
  • Supporting live event logistics as necessary, which may include speaker management, Q&A management, poll handling, quality assurance, and more
  • Formatting reports using Excel and uploading leads to client portals, as needed
  • Responding to clients in a professional and timely manner
  • Supporting pre- and post-event activities, such as uploading webinar recordings to YouTube


  • Self-starter. ActualTech Media is a small company and we need people that can hit the ground running and that can keep up with a fast pace and sometimes demanding clients.
  • Highly disciplined. This is a work from home position. ActualTech Media is a 100% virtual company and all partners and employees work from their homes. We need people that can handle working from home, which includes not having a lot of distractions. Ideally, you will have a separate office space in your home so that you can remove yourself from any distractions that may occur.
  • Excellent, friendly communicator. The Webinar Event Specialist will be in regular communication with ActualTech Media clients and will need to be able to communicate in a friendly, professional, engaging way via email and phone.
  • Highly organized. The Webinar Events Specialist must have impeccable organization skills and be able to juggle a lot of simultaneous projects and priorities.
  • High level of proficiency with Microsoft Office (with a focus on Excel) for Windows or for Mac.
  • High degree of comfort with technology and the web
  • We generally work a standard-length workday, understanding that the specific hours are dependent on client needs and locations, which are very often based in the Pacific time zone. Applicants from the United States or Canada will be considered.

ActualTech Media offers a flexible, respectful, and remote work environment with competitive compensation, benefits, and 401k plan.

Please apply by sending your resume to jobs at - Use "Webinar Events Coordinator" as subject line.